Church Secretary

CHURCH SECRETARY

Principal Function:  The Church Secretary is responsible to the Senior Pastor for the performance of secretarial duties related to pastoral ministries and other church ministries.

1. Represent the church well in personal and phone contacts from church members and the public.
2. Gain a working knowledge of the church computer and networking
3. Type/print letters and post cards (to visitors, new members, those making profession faith, S.S. teachers, baptism, reminder cards, committee meeting reminders, etc.)
4. Maintain/update church files, including the master database, sermons database, church calendar, rolodex files, etc.
5. Prepare baptismal certificates when needed.
6. Type sermon/Bible study notes for Senior Pastor, as time permits.
7. Prepare and print Sunday bulletin each week.
8. Prepare and publish a church monthly newsletters.
9. Type minutes of business meetings if requested by the Church Clerk.
10. Answer phone and write messages. Make calls requested by Senior Pastor, including notifications of deaths and hospitalizations, according to the guidelines in the Secretary Instructions Notebook.
11. Make copies as needed. Make sure copy machines have paper, supplies and are maintained in accordance with our service contract.
12. Maintain Deacon bulletin board, updating their family lists.
13. Do other secretarial work as needed to assist the ministry of the Senior Pastor, Associate Pastor and other church leaders. Any work for the secretary that would require more than 30 minutes of time should first be approved by the Senior Pastor.
14. To work 35 hours a week. The hourly work schedule is subject to approval of the Senior Pastor. [Once fully trained these hours should be sufficient to cover all secretarial work]