Community Life Administrative Assistant

Centreville Baptist Church | Centreville, VA

Posted Date 3/13/2025
Description

Position Overview:

The Community Life Administrative Assistant is a part-time role that provides essential administrative support to the Community Life Director and the Director of Member Care. This position plays a key role in helping to organize and facilitate community-building ministries, such as Membership Classes, Community Groups, Equip Classes, Men’s and Women’s Ministries, and Member Care initiatives. The ideal candidate is organized, detail-oriented, and passionate about helping people connect and grow in their faith.

Key Responsibilities:

  • Assist with scheduling, calendar management, and event planning for the Community Life Director (CLD) and Director of Member Care (DMC).
  • Oversee administrative tasks such as managing emails, coordinating meetings, and handling facility reservations.
  • Process visitor Connect Cards, follow up with new guests, and assist with membership class invitations.
  • Create and maintain communication materials, including flyers, brochures, newsletters, and social media updates, in coordination with the Communications Administrator.
  • Provide administrative support for Member Care initiatives, including prayer requests, pastoral care coordination, and volunteer team organization.
  • Track and organize financial documents, including credit card statements, check requests, and ministry deposits.
  • Maintain ministry resource materials, assist with churchwide event coordination, and provide Sunday morning support for Community Life leaders and newcomers.
  • Assist with administrative needs related to baptisms, communion, childcare, and lay counseling teams.
  • Provide tech support for ministry events, including Sunday morning check-ins, Women’s Bible Study, and The Nest.
  • Assist with private church events such as funerals and weddings.
  • Coordinate hospitality needs, including refreshments, decorations, and setup for meetings and events.

Qualifications:

  • Committed member of CBC (or willing to become one), with a strong Christian character.
  • Bachelor’s degree preferred, with at least 3+ years of administrative experience.
  • Strong organizational skills with the ability to prioritize multiple tasks efficiently.
  • Excellent written and verbal communication skills, demonstrating warmth and clarity.
  • Proficient in Microsoft Office Suite and Planning Center Online (or willingness to learn).
  • Ability to maintain confidentiality, discretion, and professionalism in all interactions.
  • Experience in church or ministry settings is a plus.
  • Ability to collaborate effectively with pastors, elders, and volunteers to accomplish ministry goals.

Position Details:

  • Part-time (hours TBD)
  • Reports to: Community Life Director and Director of Member Care
  • On-site presence required on Sundays (8:15 AM start time) and during the week for meetings and preparation.
Ministry Type
Administrative Assistant
Hours/Schedule
Part-Time
Contact Name
Sylvia Frisby
Contact Info (Email and/or Phone)
sylvia.frisby@cbcva.org

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