Position Overview:
The Community Life Administrative Assistant is a part-time role that provides essential administrative support to the Community Life Director and the Director of Member Care. This position plays a key role in helping to organize and facilitate community-building ministries, such as Membership Classes, Community Groups, Equip Classes, Men’s and Women’s Ministries, and Member Care initiatives. The ideal candidate is organized, detail-oriented, and passionate about helping people connect and grow in their faith.
Key Responsibilities:
- Assist with scheduling, calendar management, and event planning for the Community Life Director (CLD) and Director of Member Care (DMC).
- Oversee administrative tasks such as managing emails, coordinating meetings, and handling facility reservations.
- Process visitor Connect Cards, follow up with new guests, and assist with membership class invitations.
- Create and maintain communication materials, including flyers, brochures, newsletters, and social media updates, in coordination with the Communications Administrator.
- Provide administrative support for Member Care initiatives, including prayer requests, pastoral care coordination, and volunteer team organization.
- Track and organize financial documents, including credit card statements, check requests, and ministry deposits.
- Maintain ministry resource materials, assist with churchwide event coordination, and provide Sunday morning support for Community Life leaders and newcomers.
- Assist with administrative needs related to baptisms, communion, childcare, and lay counseling teams.
- Provide tech support for ministry events, including Sunday morning check-ins, Women’s Bible Study, and The Nest.
- Assist with private church events such as funerals and weddings.
- Coordinate hospitality needs, including refreshments, decorations, and setup for meetings and events.
Qualifications:
- Committed member of CBC (or willing to become one), with a strong Christian character.
- Bachelor’s degree preferred, with at least 3+ years of administrative experience.
- Strong organizational skills with the ability to prioritize multiple tasks efficiently.
- Excellent written and verbal communication skills, demonstrating warmth and clarity.
- Proficient in Microsoft Office Suite and Planning Center Online (or willingness to learn).
- Ability to maintain confidentiality, discretion, and professionalism in all interactions.
- Experience in church or ministry settings is a plus.
- Ability to collaborate effectively with pastors, elders, and volunteers to accomplish ministry goals.
Position Details:
- Part-time (hours TBD)
- Reports to: Community Life Director and Director of Member Care
- On-site presence required on Sundays (8:15 AM start time) and during the week for meetings and preparation.