BBC Office Coordinator

I JOB DUTIES

• Manage security check-in process and daily security checklist

• Manage incoming and outgoing communication (phones, text application, and social media)

1. Represent the school and church as the first line of communication, directing all questions and requests to the appropriate owner

• Ensure all methods of communication are consistent and supports the vision and mission of the Church

1. Update signage and digital and physical visuals

• Manage and maintain website content ensuring information is accurate and aligned to the church’s or school’s communication vision

• Support modernization of key office tools (website, PC health, data security, bulletin)

1. All PC performance and data should be monitored to ensure all equipment is functioning at optimum levels

• Manage attendance and process health records (members, visitors, students, and teachers)

1. Sunday School, small group, and student attendance
2. Ensure accuracy and engagement of all new member candidates and visitors
3. Ensure all membership records remain accurate and actionable. (admissions, status, dismissals and deaths) 
4. Manage new member candidate and visitor processes 
5. Maintain baptism records

• Manage office and coffee shop supplies

• Manage daily repairs checklists, communications, and ensure the building meets safety/security expectations

• Compile and print bulletin and communications

• Maintain the church calendar

• Manage facility rental processes to include acting as the liaison for weddings, funerals, and others events

• Record and maintain minutes for members meetings

• Manage and maintain all office administrative files

• Process mail and send bulletin to Shut-in

• Manage and maintain records for keys and building access

• Complete all background checks

• Lead special projects to support the church’s and school’s vision and in supporting the administration staff

• Perform other duties as assigned